Background

A global leader in facilities management engaged MostonASSET to support the implementation of a structured Asset Tagging Program. The project aimed to improve asset visibility, standardise asset registers, and enhance maintenance planning through QR coding and digital tracking.

Challenges

• Validating existing asset registers to ensure accuracy and completeness.

• Implementing a structured QR tagging system across a wide variety of assets, from mechanical and electrical systems to life safety equipment.

• Ensuring compliance with maintenance frameworks and integration with digital asset management systems.

• Minimising disruption to ongoing operations while applying physical tags.

Our Approach

• Supported comprehensive asset validation, checking descriptions, criticality levels, and lifecycle data.

• Helped develop a structured asset tagging hierarchy, ensuring consistency across mechanical, electrical, HVAC, and security assets.

• Assisted in implementing QR-based asset tagging, linking each asset for real-time tracking.

• Contributed to the creation of a photographic asset library, improving data traceability.

• Helped develop guidance notes and a tagging checklist, ensuring smooth implementation for future projects.

Results

• Successfully supported the tagging and validation of thousands of assets across managed sites.

• Enabled faster asset tracking and maintenance logging through digital QR codes.

• Standardised data entry and verification, ensuring alignment with digital asset management systems.

• Provided a repeatable and scalable model, allowing for the expansion of asset tagging initiatives.

Conclusion

By supporting this Asset Tagging Program, MostonASSET played a key role in providing a structured, scalable, and compliance-ready asset tagging system. The new framework ensures long-term efficiency in asset lifecycle management, maintenance scheduling, and data integrity.